Owner Resources

Information You Need

Welcome to VHS Property Management homeowners! At VHS Property Management, we always put our owners’ best interest first. If you would like to access your account simply owner login or on the link below. From this secure page you can view your personal property data. It is our pleasure to serve you and we truly appreciate your confidence in us.

Let Us Be Your Guide

For some property owners, transitioning into property management is a difficult adjustment due to emotional ties to the home. At VHS Property Management, we understand and help guide you through the rental process and give you the sound advice you need along the way. We like to say that “when you hire us, you have turned your home into a business.” It is VHS Property Management’s job to run that business for you and make it as profitable as possible. The management of your property must be approached with that mindset. We have a vested interest in making your property profitable along with ensuring the business runs smoothly with minimal costs.

Determining the Value of Your Home

We have a meticulous method for determining the value of your home. Our analyses are seasonal and on demand. We compare similar properties that have rented in the past and depending on the time of year, prices may be adjusted accordingly. We also factor in the number of current rentals available in a given area. Our goal is always to get top dollar for your rental property and to attract the best tenants.

What Your Management Fee Includes

  • Collection and Disbursement of Security Deposit to Tenants
  • Coordinating Maintenance/Repairs for the Property and Payment of all Invoices
  • Electronic Deposits to Landlords
  • Electronic Property Survey Reports
  • Filing Court Documents in connection with Evictions and Court Representation for Evictions, when allowed
  • Handling Tenant Calls, Tenant Violations and Enforcing the Lease
  • IRS Form 1099 Processing
  • Monthly Income/Expense Statements
  • Move-In Reports that Include 100+ Photos and Detailed Reports
  • Move-Out Inspections
  • Online Owner Access to Documents and Accounts Through an Owner Portal
  • Preparing and Signing New Leases and Renewals
  • Preparing Property for Tenants
  • Provide 24/7/365 Emergency Response Service
  • Rental Collection
  • Year End Income/Expense Statements Ensuring Maximum Deductions on Tax Returns

Landlord Responsibilities

Minimum Balance in Your Account

  • $500.00 for Maintenance and Repairs

Providing Funds

  • When There is a Deficit to Your Account

Some Bills

  • Mortgage Payments
  • HOA Payments
  • Insurance
  • Property Taxes

Our Lease

We use the standard Virginia Association of Realtors Lease with added addendums. The first Addendum tightens accountability and adds additional criteria to further protect you, the property owner. For example, insurance, handling of smoke detectors, instances of power outage, pets and more. The Second, Security Deposit Addendum, is added to remind tenants of their responsibilities upon move-out. In the event of a court case, all cases are heard in the County of Culpeper. We use this location because it is a smaller venue and our cases can be heard in a shorter timeframe than the larger counties.

Our Leasing Service Includes

  • Lease Preparation and Signing
  • Leasing Through Licensed Realtors
  • Photos, Yard Signs, and Detailed MLS Listings and Marketing Through our Local Multiple Listing Service & Major Real Estate Websites
  • Thorough Tenant Screening
    • Credit, Criminal, Eviction
    • Employment Verification
    • Rental History Verification

Tenant Screening

We use a standard rental application process and we screen tenants using a scoring matrix with the minimum being 12 points. There are several categories within our system that allow for point scoring and the total points are tallied at the end. This method allows us to use several factors to determine eligibility, and provides a more inclusive rental application process. Cosigners are also welcome however, certain factors such as past rental debts and evictions result in an automatic denial of the application.

What Our Clients Say About Us

I was a client of Karen Souder's for over three years and there was never a moment of concern regarding her managing my property. She found perfect tenants and was both reliable and professional. I highly recommend VHS if you are looking to have your one family home or large apartment complex managed. Perfect experience. - Debby Ware, Homeowner

I've been a client of Karen's for a while now, in purchasing properties, finding (high quality) tenants, and managing the properties. VHS is an extremely professional and efficient company, when something needs to get done, it gets done. I also love being able to use the online portal to keep track of all necessary documents for my rental, it keeps me organized so I can focus on other things! - Brandon Moore, Homeowner

VHS has been our management company for 4 years. The number one thing that we like about VHS is that we don't have to worry about the property. They provided us with solutions to whatever issues that came up with the property. Tonia and Karen are professional at all times. - Kimberly Bates, Homeowner

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Contact Us

Mailing Address:
PO Box 914
Culpeper, Va 22701

Culpeper Location:
101 Duke St #217
Culpeper, VA 22701

Warrenton Location:
32 Waterloo Street Suite 210
Warrenton, VA 20186

Woodbridge Location:
4310 Ridgewood Center Drive
Woodbridge, VA 22192

Office - 540.825.8100

Licensed in the Commonwealth of Virginia
License #0226026904