Property Management - VHS Property Management Culpeper & Warrenton

Residential Property Management

Let Us Be Your Guide

At VHS Property Management, our comprehensive services are designed to take the stress out of owning rental property. From lease preparation and tenant screening to 24/7 emergency response and detailed financial reporting, our all-inclusive management fee covers every essential aspect of caring for your property. We handle maintenance coordination, rent collection, inspections, legal compliance, and more—delivering expert service with transparency and a personal touch. With deep knowledge of Virginia landlord-tenant laws and a commitment to treating your property as if it were our own, we provide the reliable, full-service support landlords in Culpeper, Warrenton, Madison, Orange, and surrounding areas trust.

Your Management Fee Includes

Our Fees

* Tax Benefits: All Fees are Tax Deductible

Landlord Responsibilities

As part of our partnership, landlords are responsible for maintaining a minimum account balance of $500 to cover maintenance and repair expenses, and for promptly providing additional funds when a deficit occurs. Additionally, landlords are expected to manage and pay specific financial obligations related to the property, including mortgage payments, HOA dues, insurance (including landlord insurance), and property taxes. These responsibilities help ensure seamless operations and uninterrupted care of your investment.

Minimum Balance in Your Account of $500.00 for Maintenance and Repairs
Providing Funds When There is a Deficit in Your Account
Paying certain Bills
Mortgage Payments
HOA Payments
Insurance
Landlord Insurance
Property Taxes

How VHS Manages Your Property

1

Lease Preparation

VHS Property Management will provide and handle getting all the leasing documents signed with the new tenant. We use the standard Virginia Association of Realtors Lease with added addendums. The first Addendum tightens accountability and adds additional criteria to further protect you, the property owner. For example, insurance, handling of smoke detectors, instances of power outage, pets and more. The Second, Security Deposit Addendum, is added to remind tenants of their responsibilities upon move-out.

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Marketing

We market your property through our local Multiple Listing Service which feeds out to many top real estate sites on the web. In addition, we cooperate with other Realtors to rent your home at no extra charge to you. This means we have access to even more agents to get your property rented fast. We also offer Property Showings that include the use of special lockboxes on vacant homes that allow potential renters timely access to view the property 7 days a week which leads to faster occupancy.

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Property Evaluation

When you are ready to rent your property, we will prepare a market analysis to determine the best price for your home. We have a meticulous method for determining the value of your home. Our analyses are seasonal and on demand. We compare similar properties that have rented in the past and depending on the time of year, prices may be adjusted accordingly. We also factor in the number of current rentals available in a given area. Our goal is always to get top dollar for your rental property and to attract the best tenants.

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Real Estate

The Real Estate Store Inc. is the sales side our Brokerage. When you decide to purchase or sell a home and need an agent who will represent your best interests, The Real Estate Store, Inc. is here for you. With an experienced agent by your side, we will guide you through the entire process from listing the property at the right price, successful negotiations, choosing the right lender, finding a home inspector and much more. We are here for all your Real Estate needs. Referrals Welcome.

7

Security Deposit

For your protection and full legal compliance, all tenant security deposits are held by VHS Property Management in a separate, federally regulated escrow account —never co-mingled with operating funds. This ensures that deposits are properly safeguarded and available for return or deductions in accordance with Virginia landlordtenant laws. We handle all aspects of deposit management, including collection, documentation, and disbursement at move-out, along with detailed accounting and clear communication with both owners and tenants.

8

Tenant Screening

We use a standard rental application process and we screen tenants using a scoring matrix with the minimum being 12 points. There are several categories within our system that allow for point scoring and the total points are tallied at the end. This method allows us to use several factors to determine eligibility, and provides a more inclusive rental application process. Cosigners are also welcome however, certain factors such as past rental debts and evictions result in an automatic denial of the application.