540.825.8100

VHS Property Management

Let us manage your rental property

Property Management

We are the best full service Property Management Company in Culpeper, Fauquier, Fredericksburg, Madison, Orange, Prince William, Rappahannock, Spotsylvania and surrounding areas. We offer a full range of property management services tailored to you as an investor, homeowner, or landlord. We have an extensive portfolio of single family homes, townhouses and condos.

We maintain high standards of quality with each and every property we represent. Our standards for presenting the home are superior to the competition and for this reason our homes draw quality tenants and on average rent more quickly, typically within 15 - 30 days. We care about the properties we manage as if they were our own. We believe well-maintained properties are critical because our properties are not just rentals, they are someone’s home!

Let us work to preserve and increase the value of your rental property, while taking the burden and stress of managing off of you! Hire the best in Culpeper today!

Your Management Fee Includes

  • Collection and Disbursement of Security Deposit to Tenants
  • Coordinating Maintenance/Repairs for the Property and Payment of all Invoices 
  • Electronic Deposits to Landlords
  • Electronic Property Survey Reports
  • Filing Court Documents in connection with Evictions and Court Representation for Evictions, when allowed
  • Handling Tenant Calls, Tenant Violations and Enforcing the Lease
  • IRS Form 1099 Processing
  • Monthly Income/Expense Statements
  • Move-In Reports that Include 100+ Photos and Detailed Reports
  • Move-Out Inspections
  • Online Owner Access to Documents and Accounts Through an Owner Portal
  • Preparing and Signing New Leases and Renewals
  • Preparing Property for Tenants
  • Provide 24/7/365 Emergency Response Service
  • Rental Collection
  • Year End Income/Expense Statements Ensuring Maximum Deductions on Tax Returns

What Sets Us Apart?

Affordability
We are always very conscientious of our clients’ expenses and we work with contractors that provide quality work at a fair price. We do not charge a fee to prepare properties for tenants, we never charge a surcharge on repair work and we file unlawful detainers and appear in court as part of the management fee.

Accuracy
We have established checks and balances to ensure the accuracy of vendor invoices. When invoices are received, our Property Manager reviews each one to ensure the accuracy of charges and the work completed. It then goes to the accounting department for final review and payment.

Communication
Our communication is tailored to the needs of our clients. We use a state-of-the-art online software system, Propertyware, which houses our client’s important documents and accounting ledgers. It allows for direct bank payment to owners and rent payments from tenants. We can directly communicate with our owners and tenants through this system.

Contractors
All contractors hired to perform work on a property must be insured; and licensed when required. Plus, we have established relationships with a variety of vendors to include flooring, handymen, painters, plumbers, roofers and other tradesmen. 

Education
We regularly attend trade shows, educational seminars and conventions that keep us up-to-date with the latest laws, technology and trends for Leasing and Management. 

Emergencies
Emergency Hotline; tenant calls answered 24/7.

Evictions
Filing default notices and Unlawful Detainers in house; lowering the owners’ cost.

Property Surveys
We provide a Visual Survey Report each Fall and a Maintenance Review Report each Spring.

Reputation
Our reputation is excellent! We are vested in providing excellent service and are happy to provide referrals upon request.

Transparency
Our fees are transparent, there are no hidden fees.  Any “non-managed” fees will always be discussed with our client prior to being charged. 

Request A Free
Rental Market Analysis

540.825.8100

Technology & Tools

We believe to stay at the top of our market, we must invest in the best technology and tools available to us. An example of this is we use a web-based property management and accounting program called Propertyware that allows us to manage your property with the highest level of service. Our software not only provides great benefits to our office, but we share many of these benefits with you. Additionally, we invest in a self-showing marketing system that assists in renting your property faster and a furnace filter program that ships filters to the tenant bi-monthly at no expense to the owner. 

Our Fees

Management Fee

*We are currently offering a management promotion! Call or email us for details!

Commission for Leasing the Property to a New Tenant

Lease Renewals

Property Maintenance Survey each Spring

Rental Equipment

Other Non-Management Services (Performed on Behalf of the Owner)

Tax Benefits

Landlord Responsibilities+

Minimum Balance in Your Account 

•$500.00 for Maintenance and Repairs

Providing Funds 

•When There is a Deficit to Your Account

Some Bills

•Mortgage Payments

•HOA Payments

•Insurance

•Property Taxes

Lease Preparation+

VHS Property Management will provide and handle getting all the leasing documents signed with the new tenant. We use the standard Virginia Association of Realtors Lease with added addendums. The first Addendum tightens accountability and adds additional criteria to further protect you, the property owner. For example, insurance, handling of smoke detectors, instances of power outage, pets and more.  The Second, Security Deposit Addendum, is added to remind tenants of their responsibilities upon move-out. 

Marketing+

We market your property through our local Multiple Listing Service which feeds out to many top real estate sites on the web. In addition, we cooperate with other Realtors to rent your home at no extra charge to you. This means we have access to even more agents to get your property rented fast. We also offer Property Showings that include the use of special lockboxes on vacant homes that allow potential renters timely access to view the property 7 days a week which leads to faster occupancy.

Property Evaluation+

When you are ready to rent your property, we will prepare a market analysis to determine the best price for your home. We have a meticulous method for determining the value of your home. Our analyses are seasonal and on demand. We compare similar properties that have rented in the past and depending on the time of year, prices may be adjusted accordingly. We also factor in the number of current rentals available in a given area. Our goal is always to get top dollar for your rental property and to attract the best tenants.

Real Estate+

The Real Estate Store Inc. is the sales side our Brokerage.  When you decide to purchase or sell a home and need an agent who will represent your best interests, The Real Estate Store, Inc. is here for you.  With an experienced agent by your side, we will guide you through the entire process from listing the property at the right price, successful negotiations, choosing the right lender, finding a home inspector and much more. We are here for all your Real Estate needs.  Referrals Welcome

Security Deposit+

For your protection, all deposits are held by VHS Property Management in a separate escrow account.

Tenant Screening+

We use a standard rental application process and we screen tenants using a scoring matrix with the minimum being 12 points. There are several categories within our system that allow for point scoring and the total points are tallied at the end. This method allows us to use several factors to determine eligibility, and provides a more inclusive rental application process. Cosigners are also welcome however, certain factors such as past rental debts and evictions result in an automatic denial of the application.

Frequently Asked Questions

Are you licensed?

Yes. We are a Brokerage Firm licensed in the Commonwealth of Virginia.  We belong to the National Association or Realtors, Virginia Association of Realtors and The Greater Piedmont Association of Realtors.  We are also a member of the National Association of Residential Property Managers. 

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Contact Us

Mailing Address:
PO Box 914
Culpeper, Va 22701

Physical Address:
101 Duke St #217
Culpeper, VA 22701

Woodbridge Location:
4310 Ridgewood Center Drive
Woodbridge, VA 22192

Phone:
Office - 540.825.8100
Fax - 888.210.9901

Licensed in the Commonwealth of Virginia
License #0226026904