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How We Manage Your Rental Property

We are the best full service Property Management Company in Culpeper, Fauquier, Fredericksburg, Madison, Orange, Prince William, Rappahannock, Spotsylvania and surrounding areas. We offer a full range of property management services in Virginia, tailored to you as an investor, homeowner, or landlord. We have an extensive portfolio of single family homes, townhouses and condos.

What Sets Us Apart

We maintain high standards of quality with each and every property we represent. Our standards for presenting the home are superior to the competition and for this reason our homes draw quality tenants and on average rent more quickly, typically within 15 - 30 days. We care about the properties we manage as if they were our own. We believe well-maintained properties are critical because our properties are not just rentals, they are someone’s home! Our residential property management services in Virginia provide standards of the highest quality in the industry! Our expert brokers will commit to making you and your tenants happy with our services.

Technology & Tools

We believe to stay at the top of our market, we must invest in the best technology and tools available to us. An example of this is we use a web-based property management and accounting program called Propertyware that allows us to manage your property with the highest level of service. Our software not only provides great benefits to our office, but we share many of these benefits with you. Additionally, we invest in a self-showing marketing system that assists in renting your property faster and a furnace filter program that ships filters to the tenant bi-monthly at no expense to the owner. 

Your Management Fee Includes

Collection and Disbursement of Security Deposit to Tenants

Coordinating Maintenance/

Repairs for the Property and Payment of all Invoices 

Electronic Deposits to Landlords

Electronic Property Survey Reports

Filing Court Documents in connection with Evictions and Court Representation

Handling Tenant Calls, Tenant Violations and Enforcing the Lease

IRS Form 1099 Processing & Year End Income/ Expense Statements

Monthly Income/Expense Statements

Move-In Reports that Include 100+ Photos and Detailed Reports

Move-Out Inspections

Online Owner Access to Documents and Accounts Through an Owner Portal

Preparing Property for Tenants

Provide 24/7/365 Emergency Response Service

Rental Collection

Our Fees

Management Fee

Contact us for a customized quote!

Property Maintenance Survey each Spring

$125 on average

Commission for Leasing the Property to a New Tenant

100% of the first month’s rent

Rental Equipment

$30 per item

Lease Renewals

$75 per occurrence

Other Non-Management Services (Performed on Behalf of the Owner)

$45 per hour

* Tax Benefits: All Fees are Tax Deductible

Property Obligations

Landlord

Responsibilities

  • Minimum Balance in Your Account of $500.00 for Maintenance and Repairs

  • Providing Funds When There is a Deficit in Your Account

  • Paying certain Bills

    • Mortgage Payments

    • HOA Payments

    • Insurance

    • Landlord Insurance

    • Property Taxes

Property Management Laws in Virginia

An important part of successfully managing your rental property is being well-acquainted with all the real estate laws that are set forth by the Federal and Virginia state government. As a landlord, being aware and respecting all legalities involved with managing your property is crucial in protecting you from any costly lawsuits. When you work with us, you can rest assured that you’ll be protected from any unwanted legal implications because all our property managers are experts and follow all the local laws.

 

 Virginia Real Estate Licensing Laws

 The leasing and renting of your property is considered a real estate activity under the current real estate laws in Virginia. Due to this fact, any property leasing and renting activities should be done by a licensed broker. Our skilled licensed brokers at VHS Management have been managing properties for over ten years!

 

Virginia Landlord-Tenant Laws

 The Virginia Residential Landlord and Tenant Act (VRLTA) enforces the rental agreement between the landlord and tenant. Just like landlords have rights, so do tenants. According to VRLTA, tenants have certain rights when they move in, while they rent out your property and even before being evicted. We will ensure that your potential tenants are educated of their rights and that your leasing documents properly define them. 

 

Federal Fair Housing Laws

The Fair Housing Laws offers tenants protection against discrimination when getting screened and submitting their rental application. Potential tenants must not be prevented from having a roof over their head based on their race, gender, ethnicity, or religion beliefs. When you work with us, we will ensure that your rental application is carefully and lawfully drafted.

VHS Property Management is an Award-Winn

Let Us Customize a Management

Program for You.

Your rental situation is unique and so is our management program. Let us customize a program to fit your needs today.

How VHS Manages Your Property

01

Lease Preparation

VHS Property Management will provide and handle getting all the leasing documents signed with the new tenant. We use the standard Virginia Association of Realtors Lease with added addendums. The first Addendum tightens accountability and adds additional criteria to further protect you, the property owner. For example, insurance, handling of smoke detectors, instances of power outage, pets and more.  The Second, Security Deposit Addendum, is added to remind tenants of their responsibilities upon move-out. 

02

Marketing

We market your property through our local Multiple Listing Service which feeds out to many top real estate sites on the web. In addition, we cooperate with other Realtors to rent your home at no extra charge to you. This means we have access to even more agents to get your property rented fast. We also offer Property Showings that include the use of special lockboxes on vacant homes that allow potential renters timely access to view the property 7 days a week which leads to faster occupancy.

03

Pet Screening

We use PetScreening.com™ to help manage renters’ pets and assistance animals which allows us to offer our owners an additional layer of liability protection and a standardized, legally compliant process for dealing with household pets and assistance animals.

04

Property Evaluation

When you are ready to rent your property, we will prepare a market analysis to determine the best price for your home. We have a meticulous method for determining the value of your home. Our analyses are seasonal and on demand. We compare similar properties that have rented in the past and depending on the time of year, prices may be adjusted accordingly. We also factor in the number of current rentals available in a given area. Our goal is always to get top dollar for your rental property and to attract the best tenants.

05

Inspections

Regular inspections help to identify potential problems with your property and ensure that the tenant is in compliance with all lease terms. We will conduct move in and move out inspections and we will coordinate any maintenance or repair word orders. Move out inspections are completed within 72 hours of the move out date and tenants will be notified.

06

Real Estate

The Real Estate Store Inc. is the sales side our Brokerage.  When you decide to purchase or sell a home and need an agent who will represent your best interests, The Real Estate Store, Inc. is here for you.  With an experienced agent by your side, we will guide you through the entire process from listing the property at the right price, successful negotiations, choosing the right lender, finding a home inspector and much more. We are here for all your Real Estate needs.  Referrals Welcome

07

Security Deposit

For your protection, all deposits are held by VHS Property Management in a separate escrow account.

08

Tenant Screening

We use a standard rental application process and we screen tenants using a scoring matrix with the minimum being 12 points. There are several categories within our system that allow for point scoring and the total points are tallied at the end. This method allows us to use several factors to determine eligibility, and provides a more inclusive rental application process. Cosigners are also welcome however, certain factors such as past rental debts and evictions result in an automatic denial of the application.

09

Tenant Relations

Keeping tenants happy, from the moment they move in to the moment they move out requires a high level of customer service. Making tenants happy also increases your rental renewals and positive online reviews of your property which ultimately increases your revenue. At VHS Managements, our high standards of quality service apply to you, the owner AND the tenant.

10

Lease Enforcement & Evictions

Evictions are complicated and require a high level of legal knowledge. In the case of your tenant repeatedly violating your lease terms and rental agreement, we will handle all court documents and processes, including lease terminations or evictions. When needed, we will coordinate the process for any garnishments or warrants in debt with the local civil court.

Affiliations

We are a Brokerage Firm licensed in the Commonwealth of Virginia.  We belong to the National Association or Realtors, Virginia Association of Realtors and The Greater Piedmont Association of Realtors.  We are also a member of the National Association of Residential Property Managers. 

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